Administrator Guide

Owned by Killian Blain (Unlicensed)
Last updated: Jul 28, 2021 by Micky Caritte
3 min read

In this page :

 

Advanced Configuration

 

Accessing Group Ambassadors Admin page

You can administrate Group Ambassadors from its admin page which is located on the "Manage apps" page, accessed by the sidebar:

You can also use the "GG" shortcut (pressing 'G' key twice) and start typing "Manage Ambassadors"

Nominating a group Ambassador

You can use the top form in the admin page to nominate any user or any group Ambassador for any group. Just start typing a name and a group name and click on "Save", a notification will confirm the success of the operation and the list will refresh:

Starting with version 1.1, multiple Users and Groups can be combined. When selecting multiple values, all selected users will become Ambassador for all selected groups.

Revoke Ambassador privilege

You can use the "Revoke" action in the "Current Group Ambassadors" to revoke an Ambassador privilege for a group to any user. As you might have guessed, the Revoke action will revoke privilege for the group named on the same line  A notification will confirm the privilege have been successfully revoked:

Starting with version 1.8.4 we've introduced a new view for current Ambassadors and revoking Ambassador privilege is done in two simple steps:

As pictured above, choose the user you want to revoke privileges to and click on "View X managed group(s)".

A new window will display the groups the user is currently Ambassador of, you can then use the "Revoke" link from there!

Monitoring Group Ambassadors Logs

With version 1.1, Group Ambassadors now allows you to monitor Ambassadors nomination and privileges revokation. You can access the Group Ambassadors Logs using the "Log" menu in the "Manage apps” section of Jira's administration or by using the "Logs" entry in the "GG menu" (as described above). The logs will show as follow:

Logs can be filtered to retrieve actions related to either a User (ambassador status logs) or a group using the dropdowns above the list.



As of now, only System Administrators can flush the logs. The logs table will be emptied and a new line will be added to keep trace of the action:

Admin Tools

Admin Tools module is a set of Tools which can help admins of Group Ambassadors for complex actions such as :

  • Find all ambassadors for a group

  • Nominate an Ambassador to all groups

  • Revoke all Ambassador privileges for a user (revoke Ambassador status for all groups it was active)

  • Clearing tool (Group Ambassadors keeps trace of group names and users in a database which is not aware of any group or user deletion, those tools delete all reference to non existing items)

 

You now are a five-star Group Ambassadors' admin